Resignation Letter Format


Saying goodbye to your superior could really make your nights sleepless. You might have a hard time thinking the proper way you can address the matter in a professional and decisive way. Just bear in mind that a resignation letter follows the conventional formal business letter format. As such, your resignation notice should look something like it. To further give you an idea, here is a resignation letter format that you can use:

Date –The date when you will submit the resignation letter to the office of your superior.
Your complete address
Mr./Ms. ________ – Include proper salutations and the complete name of your immediate superior. Also remember to put their titles like Ph. D., if needed.
Position of your immediate superior
Company Name
Dear Mr./Ms. ____ – In business terms, you have to use the last name of your immediate supervisor here.
Paragraph one – State that you are resigning from your official post effective on the date that you have planned.
Paragraph two – You can thank the company or note that you have learned a lot during your stay in the job. Advise that you will help in having a smooth transition.
*You can choose where to state your plan of resignation. It can be either in paragraph one or two.
Thank you. – This can sum up your letter but you can also end it in a more personalize note of your choice.
Sincerely,
(handwritten signature)
Your full name
Cc: (Name and title of Human Resources Supervisor or the concerned officials who need to receive a photocopy of your resignation letter)
Remember that a resignation letter should not be longer than one page. Keep your sentences direct, short and concise.  An emotional resignation letter may be tempting but it could only need to ugly conversations. If you think that you are very close to your immediate supervisor, you can go ahead and tell him or her about your plan of resigning on a personal level. Career-wise, it’s best to do it the night before you give him or her your resignation letter. Or better yet, don’t opt to give your supervisor a heads up.
There is no need to disclose the name of the company you are transferring to in your resignation letter. It is best that you do not tell this confidential information to the bosses and the Human Resources Department people. Although you might have a standout relationship with them, you cannot be sure of anything in this rat race.
Print your resignation letter in a clean sheet of paper. Fold it in three parts with the name of your supervisor showing once the first leaf is turned up. Put your resignation letter in a clean business envelope. Write the full name of your supervisor at the back. Also, prepare photocopies of your resignation letter for the officials who would need them. Put each of the photocopied letters in separate envelopes as well. The name of each of the officials must also be written at the back of the envelopes.

Saying goodbye to your superior could really make your nights sleepless. You might have a hard time thinking the proper way you can address the matter in a professional and decisive way. Just bear in mind that a resignation letter follows the conventional formal business letter format. As such, your resignation notice should look something like it. To further give you an idea, here is a resignation letter format that you can use:

Date –The date when you will submit the resignation letter to the office of your superior.

Your complete address

Mr./Ms. ________ – Include proper salutations and the complete name of your immediate superior. Also remember to put their titles like Ph. D., if needed.

Position of your immediate superior

Company Name

Dear Mr./Ms. ____ – In business terms, you have to use the last name of your immediate supervisor here.

Paragraph one – State that you are resigning from your official post effective on the date that you have planned.

Paragraph two – You can thank the company or note that you have learned a lot during your stay in the job. Advise that you will help in having a smooth transition.

*You can choose where to state your plan of resignation. It can be either in paragraph one or two.

Thank you. – This can sum up your letter but you can also end it in a more personalize note of your choice.

Sincerely,

(handwritten signature)

Your full name

Cc: (Name and title of Human Resources Supervisor or the concerned officials who need to receive a photocopy of your resignation letter)

Remember that a resignation letter should not be longer than one page. Keep your sentences direct, short and concise.  An emotional resignation letter may be tempting but it could only need to ugly conversations. If you think that you are very close to your immediate supervisor, you can go ahead and tell him or her about your plan of resigning on a personal level. Career-wise, it’s best to do it the night before you give him or her your resignation letter. Or better yet, don’t opt to give your supervisor a heads up.

There is no need to disclose the name of the company you are transferring to in your resignation letter. It is best that you do not tell this confidential information to the bosses and the Human Resources Department people. Although you might have a standout relationship with them, you cannot be sure of anything in this rat race.

Print your resignation letter in a clean sheet of paper. Fold it in three parts with the name of your supervisor showing once the first leaf is turned up. Put your resignation letter in a clean business envelope. Write the full name of your supervisor at the back. Also, prepare photocopies of your resignation letter for the officials who would need them. Put each of the photocopied letters in separate envelopes as well. The name of each of the officials must also be written at the back of the envelopes.

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