Resignation Letter – Top Facts About Writing The Letter Of Resignation

No matter how hard or how long we surf the web, there is no definitive way of writing good resignation letters. Not even the best sources can provide at least a decent set of guidelines on how it should be properly written.

We have received a tremendous amount of inquiries about the resigning process – what do you need to do and how should you write your resignation letter.

Here are some of the stuffs you may want to read before you begin your process of resigning…

Most of the contents found online are more generalized templates and close to basic guidelines, but not many discuss the rationale behind these types of letters. Hardly any of them delve deeper into the importance of a good resignation letter and the manner in which it should be written.

The lack of information, with regard to resignation letters, is baffling, due to the importance of these letters. Resignation letters, if not done the proper way, will leave negative personal and professional implications. Writing resignation letters are just as significant as writing resumes, or any professional letters of the like. Any future career pursuits will be compromised if the resignation letter is not carefully and professionally written. After all, the most common denominator for letters of resignation is the pursuit of a better job.

How Do You Write A Resignation Letter?

Before you can start writing your resignation letter, you would need these 3 components…

  1. Intention – – Your intent to resign from the job and the exact date of your resignation.
  2. A brief explanation (optional)
  3. Any appreciative statement/s
  4. Assistance for transition

Once you have these components, you can easily write your resignation letter. You can refer to the resignation letter sample below.

Dear Mr. Name,

I am writing to inform you that I am officially resigning from my position as business development executive for the WebX Agency effective Monday, December 21. (Announcing your resignation and stating the date of resignation)

I would have stayed with the company but due to health problems, I have to leave this job to rest and recuperate. (A brief explanation)

Thank you for the opportunity to work with the company. It has been a great experience and I appreciate the support the company has provided me in grooming myself into a successful speaker. (Appreciative note)

If I could be of any help during the transition of my resignation, I would love to lend a hand. (Offer to help during the transition)


Your Name

Take note: We did not include the format of the resignation letter in the example above. If you need more help in writing a resignation letter, you can look at a more detailed explanation on resignation letter format and How to Write a Resignation Letter

More Resignation Tips

Keeping Emotions Aside

Often times, a high degree of emotions will be experienced while writing a letter of resignation, whether it is negative or positive (most of the time it is negative). In fact, the nature of the letter tends to create an environment causing similar emotions as a breakup or conclusion of a meaningful relationship. It causes a high degree of mixed emotions, due to the ties established in the soon-to-be previous workplace.

There are a variety of reasons behind resignation letters causing added emotional distress, as compared to other business or personal letters. Resignation letters may verge on a personal nature, because this may suggest the end of bonds made, which may have taken years to nurture. Another reason is it might be the closing stages of a chapter, which is greatly significant to that person’s life. Lastly, resignation letters connote the sensation of wading through uncharted waters, which is usually felt when the individual is starting over.

Despite the mishmash and turmoil of emotions experienced, it is sensible to first put these feelings aside, particularly the negative sentiments, for these feelings might be expressed in written form. In any case, resignation letters must be written as professionally as possible. It should be treated just like all business letters should be treated – with civility and courtesy. If emotions are allowed to take over, especially the negative sentiments, the letter may be viewed as unruly behavior; leading to a separation in unfavorable terms. The result is being blacklisted from the industry, since proprietors and business owners do have close ties among each other. In other words, it will be wise to sever the ties amicably, leaving a favorable impression, and a letter of recommendation will soon follow.

Distinctive Characteristics Of An Appropriate Resignation Letter

The following are the proper characteristics of how resignation letters must be written, for the separation to be a success, and to avoid a possible blacklisting.

Reason For Resignation
When resignation letters are mentioned, 99 percent of the time, people associate the letters to an unsuccessful work endeavor, resulting in avoiding termination through immediate resignation. The truth is, in most cases, resignation letters are prerequisites to recommendation letters. It mostly signifies a step forward in a career, but not necessarily in the same company. Hence, the need for formalities is essential. Examples of these scenarios are as follows: giving up a previous position in preparation for a higher designation, leaving the company in pursuit of one’s own to avoid conflict of interest, or a more profitable offer from another corporation. It is imperative to leave a positive impression, even if the experience was unfavorable.

Subtle And Sensitive Approach

Resignation not only affects the person resigning, but also the friends and colleagues left behind, who often times are considered an extension of the family. In most cases, the relationships built with these people may very well go beyond the walls of the office. Regardless of the true reason for resignation, the reason must not affect the bond among these people. Leaving in inauspicious terms tends to reflect on the people mentioned above, having adverse effects on the bonds built, which at times had taken years to develop. It is an aspect of human nature which is regrettably innate, and the proper precautions should be taken to avoid the possible rift. It is better to appear subtle and sensitive, rather than being rude and arrogant.

In writing a letter of resignation, make sure to balance honesty and courtesy. The current employer must have an impression of an unending good relationship. The resignation should be final, but the doors must not be closed – the possibility of return must still be on the table, just in case things don’t work out. A future merger or acquisition involving the company left behind and the company moved to may also be possible, so working together will be difficult if unresolved tension still remains.

Corporate Gossip

There are two types of resignations: formal and immediate. Formal resignations often take from a week to a month to make official, after the letter has been submitted to the proper superiors. A formal resignation gives the person involved time to ease the tension caused by the departure. Immediate resignations, on the other hand, can take effect on the day the letter is submitted, leaving no clear reason for departure. This causes the circulation of gossip, which may have negative implications. A formal resignation is the preferable choice to take, but if an immediate resignation cannot be avoided, then be prepared for the impending repercussions.

The Anticipated Letter of Recommendation

Poorly written resignation letters containing harsh content creates negative impact on the current employer, and the anticipated letter of recommendation will be elusive. In addition, if the resignation letter is not masterfully done, future employers will receive a negative feedback once they inquire on the previous work performance. On the other hand, if the letter is done in good taste, then a letter of recommendation will soon follow, along with a positive feedback as well.

Preparations For Departure

Saying goodbye, in any situation, is a difficult scenario. If done in bad taste (i.e. like leaving hastily without notice), this course of action will have a negative effect on future character references, feedbacks, and inquired work performance.

It is advisable to depart with no ill-feelings toward anybody in the organization you are resigning from. In doing so, the previous employer will not have anything negative to say on future inquiries. The positive always negates the negative.

In the corporate world, connections are vital; even amidst resignation. A significant amount of thought must be given to the resignation letter, to ensure a clean reputation and a successful career in another organization. It is better to be viewed as an asset lost, rather than viewed as a liability.

Let us know how we can help you in writing your letter of resignation.

58 thoughts on “Resignation Letter – Top Facts About Writing The Letter Of Resignation”

  1. Hey, I have done this before. Sounds like I did it right. Now I am doing it again. Better position. Thanks, nice and profesisonal.

  2. Dear sirs,

    I am resigning because your management is the most assbackwards, talking out of both sides of your mouth calamity I have ever had the misfortune to witness.
    Your relentless promises of improvement are only eclipsed by the number of times you went and did the exact opposite.
    Your penchant for shoveling ever more of the load onto ever-fewer of us hard working, dedicated people is akin to assrape.

    I sincerely hope you all rot.

  3. hey guys, i’ve made this guide in writing my formal resignation in my company… great thing this post is available to all.

    thank you.

  4. @wendy: a friend of ours were having the same situation as well. The thing is there is no way that the company don’t accept the letter of resignation. If they insist, you can approach the ministry of manpower or the union for your rights.

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